Job Title: Events Coordinator

Location: Stranraer Millennium Centre

Reports To: Project Manager

Hours: 16

Hourly Rate: £12.21

Term: 6 Months (may be extended)

Closing Date: Friday 7th February

Role Overview:

We seek a creative and organised Events Coordinator to plan, deliver, and promote a wide range of events and activities at our Centre. From community programmes to weddings and celebrations, this role will position the Centre as a versatile venue that caters to a variety of audiences. The successful candidate will drive footfall, support community engagement, and elevate the Centre’s profile as a hub for both practical and luxurious events.

Key Responsibilities:

Event Planning & Delivery

• Plan and execute a diverse programme of events, including weddings, community celebrations, cultural activities, and more. Working with preferred partners and promoters
• Showcase the Centre's versatility by transforming spaces with innovative décor, lighting, and creative event setups.
• Introduce unique and exciting events to the area, providing the local community and visitors with new experiences.
• Ensure events cater to a wide range of audiences, from multi-generational community programmes to high-end private celebrations.
• Weddings and Special Events
• Promote the Centre as a premier venue for weddings and special celebrations.
• Highlight the Centre’s ability to transform from practical to luxurious with décor, lighting, and tailored event setups.
• Use wedding and event feedback, attendee experiences, and professional photos to showcase the Centre’s potential for hosting special occasions.
• Drive bookings by demonstrating the Centre’s capability to meet diverse event needs, enhancing its reputation locally and regionally.
• Community Engagement
• Provide platforms for local talent and businesses to collaborate and participate in events.
• Encourage event attendees to explore the Centre’s other offerings, such as exercise classes, workshops, and regular activities.
• Engage with community feedback to continuously improve the event programme and align with local interests.
• Venue Promotion & Profile Building
• Develop and maintain a calendar of regular events to establish the Centre as a destination venue.
• Increase the Centre’s profile within the local and regional community through targeted promotion of successful weddings and events.

Operational Management

• Coordinate logistics for events, including décor, catering, entertainment, and equipment setup, also in working with partners.
• Manage event budgets to ensure cost-effectiveness while delivering high-quality experiences.
• Monitor the success of events through feedback and evaluation, providing actionable recommendations for future improvements.

Partnership Development

• Build strong relationships with local businesses, entertainers, and suppliers to enhance event offerings.
• Collaborate with photographers and vendors to create promotional materials for future bookings.
• Support local economic growth by increasing footfall and attracting visitors to the area through Centre events.

Key Skills and Attributes:

• Proven experience in event planning, programming, or community engagement.
• Strong organisational and project management skills.
• Excellent interpersonal and communication skills for working with a variety of stakeholders.
• Creative vision and attention to detail to transform spaces into stunning event settings.
• Knowledge of marketing and promotion strategies to maximise visibility and bookings.
• Passion for community development and delivering exceptional customer experiences.
• Ability to manage budgets and deliver results-driven outcomes.

Desirable:

• Experience in wedding or special event planning.
• Familiarity with the local area and its community needs.
• Understanding of event trends and venue marketing.